Return & Exchange Policy & Protocol

We understand that sometimes you may need to exchange or return a product you have received from us.

Please allow us to set forth our protocol for them in a few steps.

  1. Your product must be unused and uninstalled.
  2. Please fill out one of the order support forms here based on what product you are wanting to return.
  3. Identify the “new” replacement item if exchanging.
    1. Allow us to generate a custom quote
    2. Or purchase directly at www.montanafirepits.com
  4. Replacement must be purchased in full in advance.
  5. RMA# required for all returns and exchanges – standard or warranty.
  6. Return the existing unit (you provide packaging or crating) via UPS if under 36”.  If damaged, manufacturer will provide shipping label.
  7. Manufacturer will assess the amount of credit to be issued upon receipt of the original product and issue a credit memo within 1-2 weeks.
  8. 15% restocking fee applies to all Warming Trends Products.  Cancelling an order may result in a restocking fee if the order has reached the production line.
  9. 20% restocking fee applies to all ceramic products (log sets, cannonballs etc).
  10. 18% restocking fee applies o any and all GRFC (concrete) or Steel Fire Feature
  11. Credit will be issued to the credit card on file by Montana Fire Pits (less restocking fee).

If a product is over 36”, a crate is required and to ship via freight. Applicable freight charges will apply.

Montana Fire Pits adheres to all manufacturers return policies.

Thank you so much for your business, understanding & patience.

Although exchanges and returns aren’t necessarily “fun”, we do strive to create a great total customer experience.

Best,

Jonathan & Amy Howie

Owners of Montana Fire Pits

RETURN PROCESS & POLICY

*Please note that our burners produce flames based upon adequate fuel and air. Montana Fire Pits or Warming Trends is not responsible for fuel supply or installation that may result in lower flame height.

DAMAGED ITEMS

Check the contents of your package immediately upon receipt.
Should any damage be visible, please contact us via email at ordersupport@montanafirepits.com immediately with:

  • Photos of the packaging
  • Photos of the damaged items

Upon receipt of photos and proof of damaged items, we can advise on the best course of action to repair, troubleshoot, return or refund your items.

REFUNDS (if applicable)

Once your return is received and inspected, we will send you an email to notify you that we have received your returned item. We will also notify you of the approval or rejection of your refund.

If you are approved, then your refund will be processed, and a credit will automatically be applied to your credit card or original method of payment.

If you haven’t received a refund yet, first check your bank account again. We also must wait for the credit to be approved from the manufacturer before issuing a credit.
Then contact your credit card company, it may take some time before your refund is officially posted.

Next contact your bank. There is often some processing time before a refund is posted.
If you’ve done all of this and you still have not received your refund yet, please contact us at sales@montanafirepits.com

Sale items (if applicable)

Only regular priced items may be refunded, unfortunately, sale items cannot be refunded.

Exchanges (if applicable)

We can exchange a product if it is unused.  A 15% restocking fee will be charged. If you need to exchange an item, please reach out to ordersupport@montanafirepits.com

Shipping

To return your product, you are required to package and ship your product directly back to Warming Trends or other manufacturer only if you have received an RMA# (Return Material Authorization):

Warming Trends
1050 West Hampden Avenue, Suite 200
Englewood, CO 80110

You will be responsible for paying for your own shipping costs for returning your item. Shipping costs are non-refundable.

Depending on where you live, the time it may take for your exchanged product to reach you, may vary.

If you are shipping an item over $75, you should consider using a trackable shipping service or purchasing shipping insurance. We don’t guarantee that we will receive your returned item.

Order Support

Returns, exchanges and help with an existing order. We will look into your submission and be in touch within 24 hours on weekdays.

Contact Us

Send us a message and our team will get straight back to you.